Fund admin for

venture capitalprivate equityprivate debtreal estateinfrastructure

At ACE, we provide comprehensive fund administration services designed to streamline and support every aspect of your fund’s operations. Our approach covers everything from initial setup and general administration to managing critical lifecycle events, ensuring your fund’s success at every stage.

Fund administration with ACE Alternatives
lifecycle of fund services with ACE Alternatives

From set-up to lifecycle management, tech-driven fund administration

Leveraging advanced technology, we provide end-to-end fund administration solutions that enhance efficiency, accuracy, and transparency at every stage of your fund’s lifecycle. Our tech-driven approach ensures seamless operations, real-time insights, and proactive management tailored to your needs.

Optimize fund performance with end-to-end administration services

seamless onboarding with ACE Alternatives

Seamless
onboarding and set-up

Effortlessly launch your fund with our streamlined onboarding and setup processes.

real time reporting operational efficiency with ACE Alternatives

Real-time
data and Reporting

Access up-to-date insights and reports for transparent decision-making and compliance.

operational efficiency with ACE Alternatives

Enhanced
operational efficiency

Automate and simplify administrative tasks to reduce costly errors and save time.

lifecycle management operational efficiency with ACE Alternatives

Comprehensive life-cycle event management

Efficiently manage all critical fund events ensuring smooth operations and timely execution.

Our set up and
general administration services

Management of investor registry and capital accounts

Efficiently manage investor registry and capital accounts with precise, compliant, and transparent solutions. We handle investor records, subscriptions, redemptions, capital commitments, and distributions with accuracy.

capital account management with ACE altermatives
handling investor transactions with ACE Alternatives

Handling investor
transactions

Effortlessly manage all investor transactions—from capital calls and distributions to redemptions and transfers—with precision and transparency. Our team ensures meticulous handling, clear communication, and thorough documentation, while our digital platform provides real-time access to transaction statuses and detailed reports, prioritizing compliance, security, and investor trust.

Reconciliations and monitoring cash transactions

We ensure accuracy, compliance, and financial integrity through thorough reconciliations and vigilant cash transaction monitoring. Our team regularly compares internal records with bank statements to swiftly resolve discrepancies, providing fund managers and investors with reliable, up-to-date cash flow insights, supporting transparency and mitigating risk.

reconciliations and monitoring cash transactions with ACE alternatives
investor reporting with ACE alternatives

Investor reporting

We provide comprehensive investor reporting, offering transparent, accurate insights into fund performance, capital activity, and financials. Our secure digital platform gives investors real-time access to data and customizable reports, fostering clarity, trust, and strong investor relationships.

Asset valuation services

Our asset valuation services deliver accurate, fair, and compliant assessments, enabling informed decisions and regulatory alignment. Using rigorous, asset-specific methodologies, we ensure consistent and transparent valuations, fostering trust and stability in investment portfolios.

asset valuation services with ACE alternatives

Our lifecycle event
management services

Fund closing
management

We offer end-to-end fund closing management to streamline the entire process, from documentation to final capital calls and investor communications. Our structured approach ensures accuracy, compliance, and smooth transitions, supporting a seamless close to each investment phase.

fund closing management with ACE alternatives
capital calls with ACE alternatives

Capital calls, distributions, and equalizations

We manage capital calls, distributions, and equalizations with precision to ensure smooth, accurate fund operations. Our team coordinates timelines, processes distributions promptly, and balances commitments, supporting seamless cash flow and strong investor relationships.

Quarterly reports

We deliver detailed, timely quarterly reports that provide investors with clear insights into fund performance, financials, and market developments. Tailored to meet investor and regulatory needs, each report covers key metrics and portfolio updates, enhancing transparency and informed decision-making. Accessible via our secure digital platform, these reports foster confidence and open communication throughout the investment journey.

quarterly reports with ACE alternatives
capital accounts with ACE alternatives

Capital accounts

We meticulously manage capital accounts, accurately tracking each investor’s contributions, earnings, and distributions. Our services include detailed records, regular updates, and comprehensive reporting, allowing investors and fund managers to monitor positions confidently. By adhering to fund agreements and regulatory standards, we ensure transparency, compliance, and strong investor relations throughout the fund’s lifecycle.

Fund governance and partner resolutions

Our fund governance and partner resolutions services ensure alignment with governance structures and partner agreements. We handle drafting, documentation, and compliance for resolutions, supporting legal standards and transparent decision-making. Through structured governance support, we foster strong partnerships and uphold operational integrity throughout the fund lifecycle.

fund governance with ACE alternatives

The fund admin landscape is evolving,

and so are we

70%

Reduction in manual work

Streamline fund operations with our tech-driven solutions, minimizing manual input and reducing the risk of errors significantly.

40%

Cut in processing times

Our automated systems accelerate capital calls, distributions, and reporting, slashing processing times and boosting efficiency.

50%

More efficient

Proactively manage regulatory requirements with real-time updates, ensuring compliance and reducing audit risks.

24/7

Progress tracking

Access real-time updates that mirror your fund’s events. Track insights through a transparent and dynamic accounting process.

Full service fund solutions

for peace of mind

From launch to exit

ACE Alternatives is your end-to-end partner

Investor onboarding services by ACE Alternatives

Investor onboarding

Streamline your investor onboarding with our seamless, compliant solutions. From documentation to due diligence, we handle every step.

Compliance and regulatory services by ACE Alternatives

Compliance and regulatory

Stay ahead of complex regulations with our proactive compliance solutions. We handle every detail—from regulatory filings to investor due diligence.

Tax solutions for alternative assets by ACE Alternatives

Real-time tax reporting

Access accurate, up-to-the-minute tax reporting that keeps your fund aligned with local regulatory requirements.

Connect with our fund admin experts

Connect with our fund admin experts

Matias Collan Founder and CEO of ACE Alternatives

Matias Collan

CEO, Managing Director

Johanna von Hermann VP of Customer Excellence at ACE Alternatives

Johanna v. Herman

VP, Head of Customer Excellence

Markus Hoffman Head of Controlling at ACE Alternatives

Markus Hoffman

Head of Fund Controlling

Annette Schiering Senior Fund Controller at ACE Alternatives

Annette Schiering

Senior Fund Controller

Stephanie_von_Behr (credit Katja Hentschel)

Stephanie v. Behr

Sr. Manager Customer Operations

Natalya Naumova Fund operations manager at ACE Alternatives

Natalya Naumova

Fund Operations

Mingjiu Li Junior Fund Controller at ACE Alternatives

Mingjiu Li

Junior Fund Controller

Ying Yang Fund Operations Manager at ACE Alternatives

Ying Yang

Fund Operations

Sedrick Pogo Junior Operations at ACE Alternatives

Serdrick Pogo

Junior Fund Operations

FAQs

Fund administration for venture capital refers to the management of operational, financial, and compliance tasks essential for running a venture capital firm.

Fund administrators work with various funds, including hedge funds, private equity funds, venture capital funds, real estate funds, and mutual funds. They handle back-office operations like accounting, reporting, and compliance for these fund types.

The role of fund administration is to handle a fund’s back-office operations, including accounting, financial reporting, compliance, investor communications, and fund valuation. This allows fund managers to focus on investment strategies and portfolio management.

A fund manager is responsible for making investment decisions, managing the portfolio, and driving the fund’s strategy, while a fund administrator handles operational tasks like accounting, reporting, compliance, and investor relations to support the fund’s activities.

Fund operations focus on the day-to-day management of a fund’s activities, including trade execution, cash management, and compliance oversight. Fund administration, on the other hand, handles back-office functions such as accounting, financial reporting, regulatory compliance, and investor communications.

A fund needs a fund administrator to ensure accurate accounting, regulatory compliance, investor reporting, and operational efficiency. Administrators provide expertise and independent oversight, allowing fund managers to focus on investment decisions and portfolio performance.

Still choosing your domicile or at final closing?
Let’s discuss.

Whether you’re deciding on the perfect domicile or navigating your final closing, we’re here to guide you. From first-time GPs to seasoned pros, our team combines deep expertise with cutting-edge technology to support every stage of your fund’s lifecycle.